Project Manager/Leader – Intermediate
Government Client
Security Level – CRJMC
2024-07-15 – 2024-12-31
Toronto – 3 days onsite

Responsibilities:
Support Program Managers including:

Draft templates, tools, processes, communication and briefing materials

Draft agendas, minutes and actions for AI meetings

Maintain action, issue, risk and decision logs

Maintain log of use cases that have been reviewed by AI governance and associated decisions

Monitor email and follow up with colleagues to ensure timely responses

Work with Executive Assistants and admin. staff to schedule meetings and validate participants

Organize and publish meeting materials

Required Skills:

Communication and Interpersonal

Ability to prepare and edit clear, compelling presentations, briefing notes, formal meeting minutes/action items, and responses to queries/issues

Political acuity and tact when dealing with colleagues, senior executives and project teams

Demonstrated relationship management skills to build and maintain relationships across the organization

Discretion when dealing with highly confidential and sensitive information

Analytical, Problem-Solving and Organizational

Ability to ensure that stakeholders receive accurate, comprehensive and meaningful information in a timely manner.
Ability to document fast-moving executive conversations with limited context and seek alternate sources of information to build a complete understanding of issues and next steps.
Comfortable coordinating a variety of projects and competing priorities to meet deadlines
Self-motivated, professional, diplomatic and capable of managing workload and prioritizing tasks in a fast-paced deadline-driven environment

Technical and computer

Broad IT knowledge and experience
Proficient in word processing, presentation and spreadsheet software

Familiarity with Agile methodology and tools (e.g. Planner, kanban boards) is a plus
Familiarity with AI technologies is a plus

Skills
Experience and Skill Set Requirements
Evaluation Criteria:

Communication and Interpersonal Skills (40%):
- Assess the project manager’s ability to prepare and edit clear, compelling presentations, briefing notes, formal meeting minutes/action items, and responses to queries/issues.
- Consider their political acuity and tact when dealing with colleagues, senior executives, and project teams.
- Evaluate demonstrated relationship management skills to build and maintain relationships across the organization.
Analytical/Problem-Solving Skills (35%):
- Evaluate their ability to ensure stakeholders receive accurate, comprehensive, and meaningful information in a timely manner.
- Evaluate their ability to document fast-moving executive conversations with limited context and seek alternate sources of information to ensure understanding.
- Consider their comfort in coordinating various projects and competing priorities to meet deadlines.
- Assess their self-motivation, professionalism, diplomacy, and capability to manage workload in a fast-paced, deadline-driven environment.
Technical Skills (25%):
- Broad IT knowledge and experience
- Proficiency in word processing, presentation, and spreadsheet software.
- Familiarity with Agile methodology and tools (e.g., Planner, kanban boards) is a plus
- Familiarity with AI technologies is a plus

MUST HAVES:

Assess the project manager’s ability to prepare and edit clear, compelling presentations, briefing notes, formal meeting minutes/action items, and responses to queries/issues.

Consider their political acuity and tact when dealing with colleagues, senior executives, and project teams.

Evaluate their ability to document fast-moving executive conversations with limited context and seek alternate sources of information to ensure understanding